Data protection declaration
GRINDINGHUB is an initiative of the German Machine Tool Builders' Association e.V. (hereinafter referred to as "VDW"). VDW takes the protection of your personal data very seriously and adheres to the legal regulations, especially those concerning data protection.
I. Who is responsible and how can I contact the data protection officer?
1. Person in charge
(1) The person responsible within the meaning of the EU Data Protection Basic Regulation (GDPR), other data protection laws applicable in the member states of the European Union (EU) and other regulations of a data protection nature:
VDW e. V.
Lyoner Straße 18
60528 Frankfurt am Main
Phone.: + 49 69 756081-0
2. Data protection officer
You can contact our data protection officer as follows:
Scheja und Partner Rechtsanwälte mbB
Phone.: +49 228 227 226-0
(1) "personal data" means any information relating to an identified or identifiable natural person an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier, or one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
(2) 'Special categories of personal data' are those revealing racial or ethnic origin, political opinions, religious or philosophical beliefs or trade-union membership, as well as genetic data, biometric data revealing the unique identification of a natural person, health data or data concerning the sex life or sexual orientation of a natural person.
(3) Otherwise, the (further) definitions of Art. 4 GDPR shall apply.
III. What happens when using this website on the operator's portal?
(1) For technical reasons, the operator of this website automatically saves and collects server log data (log files), which are transmitted by your browser. The data stored by the server is not assigned by us to natural persons. The following data can be collected:
- Information about the browser type and version used, as well as the language of the browser
- The user's operating system
- The user's Internet service provider
- The IP address of the user
- Date and time of access
- Websites from which the user's system reaches our website (referrer)
- Websites that are accessed by the user's system via our website.
We receive this data via cookies and directly from your browser.
(2) The processing of the data serves to deliver the contents of our website, to ensure the functionality of our information technology systems and to optimize our website. The data of the log files are always stored separately from other personal data of the users.
Please understand that the log files are absolutely necessary for the security and protection of this website.
IV. The scope of data collection and processing in the context of registration
The use of the online services offered on this website regularly requires the creation of an account with VDW. In this regard, the conditions and data protection provisions of VDW apply. These can be viewed at GRINDINGHUB-Website. On this basis, the VDW offers its customers various services to make participation in GRINDINGHUB 2024 as interesting and pleasant as possible.
Additionally you have the possibility to become a member of the Club of Metalworking during the registration process. In this regard, the provisions there shall apply. These can be viewed at ClubOfMetalworking-Website
1. exhibitor registration for GRINDINGHUB 2024
You have the possibility to register directly via our website as an exhibitor for GRINDINGHUB 2024. When registering, you will be asked to provide the necessary information about your company. For the processing of personal data in connection with your registration as an exhibitor, the relevant data protection information from the current Conditions of Participation for GRINDINGHUB 2024 applies. These can be viewed under Conditions of Participation. (PDF, 4 MB)
1a. Order of VDW services via the GRINDINGHUB 2024 exhibitor shop
Exhibitors can also order certain specially marked services directly from VDW in the Exhibitor Shop. The VDW is responsible for these services. The VDW processes the personal data collected when these services are booked in order to implement the contract, including invoicing. The data from the booking of these services will also be used for any necessary handling of warranty claims or other complaints. In addition, this data may also be passed on to external auditors or tax offices for their audit purposes. In individual cases, this data may also be passed on to lawyers commissioned by the VDW to assess and/or enforce legal claims.
The mandatory data provided when ordering (name and address, company, contact person, trade fair and exhibition stand) will be passed on to the extent necessary to companies which, as service providers of the VDW, offer you additional services for the exhibition stand you have booked.
The data will be stored in accordance with the statutory storage obligations pursuant to §§ 146 ff. of the German Data Protection Act. Tax Code (AO) or § 257 German Commercial Code (HGB) and deleted after expiry of the retention obligations.
- for purposes of contract execution including complaint processing / warranty: Art. 6b GDPR
- for the storage of data according to AO /HGB as well as possible audits by the tax office /auditor: Art. 6c GDPR
- for the transfer of data for the provision of services by service partners on behalf of the VDA: Art. 6 b or Art. 6f GDPR
2. Visitor tickets for GRINDINGHUB 2024
After your registration in the VDW online ticket shop, you can purchase tickets for GRINDINGHUB 2024 via this platform. VDW processes the data provided by you for the purchase of the ticket and in order to grant you access to GRINDINGHUB 2024 on the scheduled day(s). In addition the data on the purchase of the ticket will be used for billing purposes as well as for the processing of warranty claims or other complaints. In addition, this data can also be passed on to external auditors or tax offices for their audit purposes. The data on the purchase of tickets shall be stored in accordance with the statutory storage obligations pursuant to §§ 146 ff. of the German Civil Code (BGB). Tax Code (AO) or § 257 German Commercial Code (HGB) and deleted after expiry of the storage obligations.
- for purposes of contract execution including processing of complaints / warranty: Art. 6 b GDPR
- for the creation and provision of user accounts; Art. 6 b GDPR
- for the storage of data according to AO/ HGB as well as possible audits by the tax office / auditor: Art. 6 c GDPR
3. When registering trade visitor tickets / exhibitor passes (hereinafter referred to collectively as "trade visitor tickets")
The registration of trade visitor tickets requires the creation of your own customer account, which is available to you for the use of further services around the trade fair visit.
If trade visitor tickets are registered, the data collected will be used to grant the trade visitor/exhibitor admission to the respective trade fair on the scheduled days. This data could be used also to create name badges for the trade fair visit.
Since the costs for the trade visitor's access to the trade fair are borne by the exhibitor inviting the visitor, the data on the ticket registration will also be forwarded to the exhibitor who sent the invitation (master data and voluntary details).
- for the creation and provision of user accounts; Art. 6 b GDPR
- for purposes of contract execution including processing of complaints / warranty: Art. 6 b GDPR
- for the transmission of master data to the inviting exhibitor: Art. 6 f GDPR
4. Info mail / Newsletter
The VDW provides registered companies in the field of machine tool factories (manufacturers and service providers) with an info mail. In this newsletter we regularly inform you about industry-specific news and new contents on the online registration website. With your consent, you can subscribe to our info mail about your account during the registration process on the online registration website. The legal basis for sending our info mail is Art. 6 Par. 1 S. 1 lit. a GDPR.
You have the possibility to subscribe to the GRINDINGHUB 2024 newsletter via this website. You can give VDW your express consent to do so during the registration process. VDW uses the so-called double-opt-in procedure to register for the GRINDINGHUB 2024 Newsletter. This means that you will receive a confirmation e-mail to the e-mail address you provided. If you do not confirm your registration within 24 hours, your information will be blocked and automatically deleted after one month. In addition, VDW stores your IP address and the time of registration and confirmation. The purpose of this procedure is to be able to verify your registration and, if necessary, to clarify any possible misuse of your personal data.
You can revoke your consent to receive the GRINDINGHUB 2024 newsletter at any time with effect for the future and unsubscribe from the GRINDINGHUB 2024 newsletter. You can do this by clicking on the link provided in each newsletter or by sending a message to the contact details given in the imprint.
- E-mail advertising: Art. 6 a DSGVO
V. Data processing when using online services
Below we show which data processing takes place when accessing the GRINDINGHUB 2024 website.
1. Processing of data when accessing the website - log file data
When you access our website / APP, information of a general nature is automatically collected. This information (server log files) includes, for example, the type of web browser, the operating system used, the domain name of your Internet service provider and the like. In addition, the IP address is transmitted and used to provide the service you have requested. This information is technically necessary for the correct delivery of content requested by you from websites and is mandatory when using the Internet.
According to our IT security concept, the log file data is stored for a period of three weeks in order to detect and analyse any attacks against our website. The legal basis for data processing is Art. 6 f GDPR.
2. Pprocessing of data when using the website - your requests
If you send us an enquiry by e-mail or via the contact form, we collect the data you provide for processing and answering your request. We store this information for verification purposes over a period of up to six years. Legal basis for data processing Art. 6 f GDPR.
3. Integration of external service providers
The Internet lives from the linking with other offers. We have also integrated various external service providers into our website.
a. Integration of social links
The VDW is present in various social networks. Via this website you have the possibility to reach our local websites comfortably via a link. The purpose, duration and scope of the data collection and the further processing and use of your data as well as your rights in this regard and setting options for the protection of your privacy can be found in the data protection information of the respective social networks:
- Facebook: https://www.facebook.com/privacy/explanation
- Instagram: https://help.instagram.com/519522125107875
- Xing: https://privacy.xing.com/en/privacy-policy
- LinkedIn: https://www.linkedin.com/legal/privacy-policy
- YouTube: https://policies.google.com/privacy
b. Integration of Google Maps
On this website we use the services of Google Maps, another service provided by Google, Inc. This serves the purpose of displaying interactive maps directly on the website, making it easy for you to find the locations indicated by us on the website and enabling convenient use of the map function.
This application is accessed directly from Google's servers, so the company gets the IP address currently assigned to you. By visiting the website, Google receives the information that you have accessed the corresponding subpage of our website. Whether and to what extent or over what period the IP address is stored by Google and used internally is beyond our knowledge. The legal basis for the integration of this service is Art. 6 (1) sentence 1 lit. f GDPR.
If you are registered with a Google service, Google can assign the visit to your account. Even if you are not registered with Google or have not logged in, Google may still store your IP address and use it to create your profile. Google stores the data collected about you as user profiles and uses these for the purposes of advertising, market research and/or the design of your website to meet your needs. Such evaluation is carried out in particular (also for users who are not logged in) in order to display demand-oriented advertising and to inform other users of the social network about your activities on our website. You have the right to object to the creation of these user profiles on Google.
We would like to point out that data processing by Google may take place outside the EU/EEA. Google also processes your personal data in the United States and has subjected itself to the so-called standard contractual clauses (Art. 46. § 2 and 3 GDPR). For more information about privacy at Google, please visit http://www.google.de/intl/de/policies/privacy/.
c. Integration of YouTube
Our website uses plugins from the YouTube page operated by Google. The site is operated by YouTube, LLC, 901 Cherry Ave, San Bruno, CA 94066, USA.
When you visit one of our pages equipped with a YouTube plug-in, a connection is established to the YouTube servers. This will tell the YouTube server which of our pages you have visited.
If you are logged in to your YouTube account, you can allow YouTube to directly associate your surfing behavior with your personal profile. You can prevent this by logging out of your YouTube account.
The use of YouTube is in the interest of an appealing presentation of our online offers and is therefore based on Art. 6 para. 1 lit. f GDPR. We only record the extent to which YouTube videos are accessed and delete this data after a period of two years.
You can find further information on the handling of user data in YouTube's data protection declaration at: https://www.google.de/intl/de/policies/privacy .
d. Use of Facebook counting pixels (also "Facebook Connect")
Via Facebook, pixel-sized files, so-called pixels (also called Facebook pixel or tracking pixel) can be set. When the website is called up, this pixel is also retrieved from the Facebook server. First, technical information such as browser, operating system, IP address and access data (date, time, geographical information) are retrieved. This serves, among other things, to improve this offer and to improve the user interface. This also includes click and surf behavior, i.e. when which pages are open for how long and what was particularly interesting on these pages, e.g. how long the scroll wheel did not move. Technically, this behavior can be assigned to individual users, but it is neither our nor Facebook's aim to observe individual users, but rather to create a better user interface based on the general behavior.
e. Use of Google Analytics
(1) This website uses Google Analytics, a web analytics service provided by Google, Inc. ("Google"). Google Analytics uses "cookies", which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there. In the event that IP anonymization is activated on this website, however, your IP address will be truncated beforehand by Google within member states of the European Union or in other contracting states to the Agreement on the European Economic Area. The analysis of this website enables us to make the offer more attractive for you and to optimize our offer (legitimate interest).
(2) Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity and providing other services relating to website activity and internet usage to the website operator. The IP address transmitted by your browser as part of Google Analytics will not be merged with other data from Google.
Our website uses so-called cookies. Cookies are small text files that are stored on your end device and saved by your browser. They serve to make our offers more user-friendly, effective and secure. We use both so-called temporary cookies, which are automatically deleted when you close your browser ("session cookies"), and persistent (permanent) cookies.
You have the choice of whether you wish to allow cookies to be set. You can make changes in your browser settings. You can choose whether to accept all cookies, be informed when cookies are set, or reject all cookies. If you choose the latter option, it is possible that you will not be able to make full use of our services.
Furthermore, in connection with the integration of certain services of third parties (see above), additional cookies may be set by their providers (so-called "third party cookies").
When using cookies, a distinction must be made between those that are absolutely necessary and those for more extensive purposes (measurement of access numbers, advertising purposes).
2. mandatory cookies when using the website
We use session cookies on our websites, which are mandatory for the use of our websites. These include cookies that enable us to recognize you when you visit the site in a single session. These session cookies contribute to the safe use of our offer, for example by enabling the secure processing of the shopping cart function and the payment process. The legal basis for data processing is Art. 6 Par. 1 S. 1 f) GDPR].
The use of tracking cookies enables us to recognize users when they return to our website and thus to assign usage processes to an internally assigned code number (pseudonym). This enables us to record repeated access to our website and analyze it in a coherent manner. Specifically, the following tracking cookies are used:
Usercentrics Consent Management
To design this website to meet requirements and to optimize it, data on access to this website is recorded and stored by technologies of Usercentrics GmbH and user profiles are created from this data using pseudonyms. For this purpose cookies can be used which enable the recognition of an internet browser. IP addresses are made unrecognizable immediately after receipt.
The legal basis for the storage of cookies is the consent given (Art. 6 §1 p. 1 lit. a GDPR). Further evaluation of the data collected over a period of up to two years is based on Art. 6 §1 sentence 1 lit. f GDPR.
Visitors to this website may at any time request this data collection and storage for the future.
via the link "Disagree with data collection and storage for the future here".
The objection applies only to the device and the web browser on which it was set, please repeat the process on all devices if necessary. If you delete the opt-out cookie, requests will be sent to Usercentrics GmbH again.
VII. Deletion and blocking of personal data
(1) We process and store personal data of the data subject only as long as this is necessary to achieve the purpose of storage. Storage may take place beyond this, insofar as this has been provided for by the European or national legislator in Union regulations, laws or other provisions to which the controller is subject.
(2) As soon as the purpose of storage ceases to apply or a storage period prescribed by the aforementioned regulations expires, the personal data shall be routinely blocked or deleted.
(3) For details please refer to the paragraph IV " the scope of data collection and processing in the context of registration“.
VIII. Rights of the user (affected persons)
If your personal data is processed, you are a data subject within the meaning of the GDPR. As the person responsible for data protection, you have the following rights in relation to us:
(1) Right to information
You can request confirmation from us as to whether personal data concerning you is being processed by us. If such processing has taken place, you can request information from the person responsible about the following information:
1. the purposes for which the personal data are processed
2. the categories of personal data which are processed;
3. the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;
4. the planned duration of the storage of the personal data concerning you or, if it is not possible to give specific details, criteria for determining the duration of storage;
5. the existence of a right to rectification or erasure of personal data concerning you, a right to have the processing limited by the controller or a right to object to the processing of personal data concerning you;
6. the existence of a right of appeal to a supervisory authority;
7. any available information as to the origin of the data if the personal data are not collected from the data subject;
8. the existence of automated decision-making, including profiling, in accordance with Art. 22, §s 1 and 4 GDPR and, at least in these cases, meaningful information on the logic involved and the scope and intended impact of such processing on the data subject.
You have the right to request information as to whether the personal data concerning you are being transferred to a third country or to an international organization. In this context, you may request to be informed of the appropriate guarantees pursuant to Art. 46 GDPR in connection with the transfer.
(2) Right of rectification
You have the right to ask us to correct and/or complete any personal data processed concerning you if it is incorrect or incomplete. We must make the correction without delay.
(3) Right to limit processing
Under the following conditions, you may request the restriction of the processing of personal data concerning you:
if you dispute the accuracy of the personal data concerning you, for a period of time that allows us to verify the accuracy of the personal data;
if the processing is unlawful and you object to the deletion of the personal data and request instead the restriction of the use of the personal data;
if we no longer need the personal data for the purposes of the processing, but you need the personal data to assert, exercise or defend legal claims; or
if you have lodged an objection to the processing pursuant to Art. 21 §1 GDPR and it is not yet clear whether our legitimate interests outweigh your interests worthy of protection. If the processing of personal data relating to you has been restricted, such data - apart from being stored - may only be processed with your consent or for the purpose of asserting, exercising or defending legal claims or protecting the rights of another natural or legal person or for reasons of an important public interest of the Union or a Member State. If the restriction on processing has been restricted in accordance with the above conditions, you will be informed by us before the restriction is lifted.
(4) Right of deletion
You can demand that the personal data concerning you be deleted immediately if one of the following reasons applies:
1. the personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed
2. you revoke your consent on which the processing was based pursuant to Art. 6 §1 letter a or Art. 9 §2 letter a GDPR and there is no other legal basis for the processing.
3. you object to the processing in accordance with Art. 21 §1 GDPR and there are no overriding legitimate interests for the processing, or you object to the processing in accordance with Art. 21 §2 GDPR.
4. the personal data concerning you have been processed unlawfully.
5. the deletion of personal data concerning you is necessary to comply with a legal obligation under European Union law or the law of a Member State to which we are subject.
6. the personal data concerning you has been collected in relation to the information society services offered, in accordance with art. 8, § 1 of the GDPR. If we have made the personal data concerning you public and we are obliged to delete the published data pursuant to Art. 17 §1 GDPR or the aforementioned clause, we shall take reasonable measures, including technical measures, taking into account the available technology and the implementation costs, to inform data controllers who process the personal data that you, as a data subject, have requested them to delete all links to this personal data or copies or replications of this personal data.
The right of cancellation does not apply insofar as the processing is necessary
1. to exercise the right to freedom of expression and information
2. to comply with a legal obligation requiring processing under the law of the Union or of a Member State to which we are subject, or to perform a task carried out in the public interest or in the exercise of official authority vested in us
3. to assert, exercise or defend legal claims.
(5) Right to information
If you have asserted the right to rectification, deletion or limitation of processing against us, we are obliged to notify all recipients to whom the personal data concerning you have been disclosed of this rectification, deletion or limitation of processing, unless this proves impossible or involves a disproportionate effort. You have the right to be informed about these recipients.
(6) Right to data transferability
You have the right to receive the personal data concerning you that you have provided us in a structured, common and machine-readable format. You also have the right to have this data communicated to another person in charge, without hindrance from us, provided that
the processing is based on a consent pursuant to Art. 6 § 1 letter a GDPR or Art. 9 § 2 letter a GDPR or on a contract pursuant to Art. 6 § 1 letter b GDPR and
the processing is carried out using automated procedures. In exercising this right, you also have the right to obtain that the personal data concerning you be transferred directly from one controller to another controller, insofar as this is technically feasible. The freedoms and rights of other persons must not be affected by this. The right to data transferability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
(7) Right of objection
You have the right to object at any time, for reasons arising from your particular situation, to the processing of personal data concerning you that is carried out pursuant to art. 6, § 1, letter e or f of the GDPR; this also applies to profiling based on these provisions. We will no longer process the personal data concerning you unless we can demonstrate compelling reasons for processing which are worthy of protection and which outweigh your interests, rights and freedoms, or unless the processing serves to assert, exercise or defend legal claims. If the personal data concerning you are processed for the purpose of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purpose of such marketing, including profiling, insofar as it is related to such direct marketing. If you object to processing for the purposes of direct marketing, the personal data concerning you will no longer be processed for those purposes. You have the possibility to exercise your right of objection in relation to the use of information society services, without prejudice to Directive 2002/58/EC, by means of automated procedures involving technical specifications.
(8) Right to revoke the declaration of consent under data protection law
You have the right to revoke your data protection declaration of consent at any time. Revocation of your consent does not affect the legality of the processing that has taken place on the basis of your consent until revocation.
(9) Automated decision in individual cases including profiling
You have the right not to be subject to a decision based solely on automated processing - including profiling - which has legal effect on you or which significantly affects you in a similar way. This shall not apply if the decision
1. is necessary for the conclusion or performance of a contract between you and us
2. is permissible under the law of the Union or of a Member State to which we are subject and that law provides for appropriate measures to safeguard your rights and freedoms and your legitimate interests; or
3. with your express consent.
However, these decisions may not be based on special categories of personal data according to Art. 9 §1 GDPR, unless Art. 9 § 2 lit. a or g GDPR applies and appropriate measures have been taken to protect the rights and freedoms as well as your legitimate interests.
With regard to the cases mentioned in point 18.9.1 nos. 1 and 3 (cf. art. 22 § 2 lit. a. and c. GDPR), we will take appropriate measures to protect your rights and freedoms as well as your legitimate interests, including at least the right to obtain the intervention of a person on the part of the responsible person, to present your own point of view and to contest the decision.
(10) Right to appeal to a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State in which you are resident, your place of work or the place of the alleged infringement, if you consider that the processing of personal data concerning you is in breach of the DPA. The supervisory authority to which the complaint has been lodged shall inform the complainant of the status and the results of the complaint, including the possibility of a legal remedy under Art. 78 GDPR.
IX. Legal bases of the processing of personal data
(1) Insofar as we obtain the consent of the data subject for processing of personal data, Art. 6 § 1 letter a GDPR serves as the legal basis.
(2) Art. 6 § 1 letter b GDPR serves as the legal basis for the processing of personal data required for the performance of a contract to which you are a party. This also applies to processing operations which are necessary for the performance of pre-contractual measures.
(3) Insofar as the processing of personal data is necessary to fulfil a legal obligation to which we are subject, Art. 6 § 1 lit. c GDPR serves as the legal basis.
(4) In the event that vital interests of the data subject or of another natural person make it necessary to process personal data, Art. 6 § 1 lit. d GDPR shall serve as the legal basis.
(5) If the processing is necessary to safeguard a legitimate interest of ours or of a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the former interests, Art. 6 (1) lit. f GDPR serves as the legal basis for the processing. Our legitimate interest is to offer our services.
X. General information on the handling of personal data within the VDW
Data protection manager at VDW:
RA Klaus-Peter Kuhnmünch
VDW e. V.
Head of department legal and Special tasks
Lyoner Straße 18
60528 Frankfurt am Main
Phone: + 49 69 756081-38
You can contact our data protection officer as follows:
Scheja und Partner Rechtsanwälte mbB
Tel.: +49 228 227 226-0
Due to the further development of our website or individual areas of the website, changes to our services and offers, or due to changes in the legal situation, it may become necessary to amend the data protection declaration. We will point out possible changes.